| To: | Accounting Managers |
| From: | J. M. O’Neill, Inc. (925) 225.1200 Nell Randisi nell@jmoneill.com |
| Re: | Subcontractor Billing Instructions |
Be advised that the following instructions are required to ensure future payment.
A. REQUIRED BILLING FORMAT - Enclosed is a “sample” billing format for your use. You are welcome to use your own form as long as you follow this format. Please be sure to include the invoice date and invoice number on all invoices.
B. * REQUIRED SCHEDULE OF VALUES – Each billing must include a schedule of values. A hard copy is attached. If you would like a soft copy, we can email it to you upon request.
C. REQUIRED LIEN RELEASES - Please find attached master conditional lien releases. We ask that you make copies of these releases for your files. Send a signed conditional release with each billing. Upon receipt of payment from us, please sign and return the copy of the unconditonal lien release, which will be attached to the check.
D. REQUIRED RECEIVED DATE - All billings must be received no later than the 25th of the month as stated in Section IV of the Subcontract Agreement. Billings received after this date may cause a delay in payment until the following month. Some developers require us to have invoices due by the 20th of the month. Refer to your subcontract for specific information.
E. REQUIRED A certificate of insurance must be on file, naming J. M. O’Neill, Inc. and the owner as additional insured, with an endorsement attached. The cert must show General Liab, Worker’s Comp, and Auto coverage. This is required for each individual job.
F. Retention must be billed separately. Send a retention statement (billing) with your 100% progress billing, and a conditional final lien release for the retention amount.
G. On occasion, we may require monthly releases from your suppliers who file a pre-lien notice.
Any variation of the above requirements will cause a delay in payment.
(Rev. 01/03/11) ****Please retain this copy for your files.****
